Remote Part-time/ office/personal assistant for psychotherapy practice

Job Overview

MUST BE ABLE TO VERIFY INSURANCE AND DO MEDICAL BILLING-- We are seeking a highly organized and proactive Personal Assistant/Office manager to provide comprehensive support to our executive team. The ideal candidate will possess exceptional administrative skills and a strong ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can handle various responsibilities, including calendar management, event planning, and project coordination, while maintaining a high level of professionalism and confidentiality. *MUST have experience in billing and insurance verification.

Duties

• Manage executive calendars, scheduling appointments and meetings while ensuring optimal time management.
• Coordinate and plan events, including meetings, conferences, and other engagements.
• Provide executive administrative support, including typing correspondence, proofreading documents, and preparing reports.
• Maintain organized filing systems for both digital and physical documents.
• Handle bookkeeping tasks using QuickBooks and manage data entry for financial records.
• Assist with office management duties, ensuring the office runs smoothly and efficiently.
• Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for various administrative tasks.
• Provide customer service support by answering multi-line phone systems with professionalism and courtesy.
• Conduct transcription of meetings or discussions as needed.
• Collaborate with team members on project coordination to ensure timely completion of tasks.
• Maintain confidentiality in all aspects of the role while managing sensitive information.

Experience

• Proven experience as a Personal Assistant or in an administrative role is essential.
• Background in Medical field and competency in insurance verification skills
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and Google Workspace is required.
• Familiarity with QuickBooks for bookkeeping purposes is preferred but not mandatory.
• Excellent phone etiquette and customer service skills are necessary for effective communication.
• Experience with clerical duties such as data entry, filing, and front desk operations is advantageous.
• Ability to work independently as well as part of a team in a fast-paced environment. This position offers an exciting opportunity for individuals looking to grow their career in a dynamic environment while providing essential support to our leadership team. If you are detail-oriented, resourceful, and possess strong administrative capabilities, we encourage you to apply for this rewarding role as a Personal Assistant.

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Benefits

• Flexible schedule

Work Location: Remote