[Hiring] Documentation Clerk @We Are BMF

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Role Description

The Documentation Clerk plays a key role in maintaining accurate and organized records that support agency operations. This role is responsible for managing, filing, and tracking important documents—both digital and physical—to ensure information is readily accessible and compliant with organizational standards.

• Organize, update, and maintain electronic and physical records
• File and archive important documents in accordance with established procedures
• Prepare, scan, and index documents to support easy retrieval
• Review documents for completeness, accuracy, and adherence to formatting standards
• Assist teams in locating and accessing necessary documentation
• Ensure confidential materials are handled securely and professionally
• Support compliance with recordkeeping policies and retention schedules
• Assist with general administrative tasks as needed

Qualifications

• Previous experience in document control, records management, or administrative support
• Strong organizational skills with high attention to detail
• Proficiency with standard office tools (Microsoft Office, Google Workspace)
• Comfortable working independently and with cross-functional teams
• Ability to manage multiple tasks and maintain accurate documentation

Requirements

• Methodical and detail-oriented
• Excellent time-management and multitasking abilities
• Professional communication skills
• Discrete and reliable when handling confidential information